Before you start

Connect ChatGPT, Claude or Codex

  • AikenDewit is connected to your ChatGPT or Claude. It takes a link and a sign-in.
  • Can edit tasks is on for that app in AikenDewit, under Settings → Connectors. Without it, the app can read your tasks but can’t change them.
  • Your AI app can read the sources you want swept, through its own connectors. If it can’t reach one, it should say so, and you can paste the email or page into the chat instead.

The prompt

Prompt to paste

Check my email, calendar and course site for anything I need to do in the next two weeks. Read my AikenDewit tasks first so you don’t add anything twice. For each new item, draft a task with its due date, a time estimate, a short note with the link or where to submit, and 2 to 6 subtasks for the steps. Show me the list, and add the tasks to AikenDewit when I say yes.

What happens

Your AI app reads your AikenDewit tasks first, so something already on your list isn’t added twice. Then it looks through your sources and shows you a draft.

When you say yes, it adds the tasks, up to 25 at a time. Each can have a due date, a priority, a time estimate, a category, a short note with the link or where to submit, and subtasks for the steps. Subtasks go one level deep.

A due date is a day, not a time. To hear about something at a set time, ask for a reminder, and AikenDewit emails you then, up to 30 days ahead.

Make it fit how you work

Add a line to the prompt:

  • “Only look at email from the last three days.”
  • “Add them to my Work project.”
  • “If I’m waiting on someone, mark the task as waiting until the date they gave.”
  • “If something happens every week, make it a repeating task.”
  • “Flag anything from my manager.”

If it gets something wrong

Say “undo that” and your AI app reverses its last change, unless you’ve edited those tasks since. You can also change or delete any task yourself in AikenDewit.

Read the draft before you say yes. Whatever it puts in a note stays in AikenDewit, so leave out anything you don’t want kept.

Questions about the morning sweep

Can ChatGPT turn my emails into tasks?
Yes, if ChatGPT can read your email through its own connector and is connected to AikenDewit with Can edit tasks on. It drafts the tasks, and adds them to AikenDewit with due dates, notes and steps when you agree.
Does AikenDewit store my emails?
No. Your AI app reads your email. AikenDewit receives only the tasks it writes: titles, notes, due dates and steps.
Will it add the same task twice?
The prompt asks it to read your AikenDewit list first and skip what’s already there. Check the draft anyway, since the same job can be worded differently in two places.